Privacy & Cookie Policy
This is the Privacy and Cookie Policy for the ELIAS project website, accessible from elias-ai.eu.
Pursuant to EU Regulation No. 2016/679 (GDPR), and Legislative decree No. 196 of June 30, 2003 as amended, and in general in compliance with the principle of transparency provided for by the above Regulation with this document we provide the rules we apply for managing personal data in order to allow Users to browse the pages on the ELIAS project website and to use any of its services (i.e. Project Newsletter).
Data automatically processed and purpose of the processing
When Users browse the website, read its pages, and download the information contained in it, the website acquires some navigation data, whose transmission is implicit in internet communication protocols. In addition to this, a third-party website will automatically collect and store certain information relating to the visit.
This category includes user IP addresses, type of browser used, access website addresses, pages visited within the site, access time, the code indicating the response status given by the server and other parameters relating to the operating system and the Users’ IT environment.
This data, needed to use web services, is not collected to be associated with identified data subjects but is used to make the site more useful for its visitors, to obtain aggregated and anonymous statistical information on the use of the site and to check its proper operation. This data could be used to determine responsibility in the event of cybercrime or actions damaging the site.
No information on users/visitors will be sold, shared or used for commercial purposes.
Data provided voluntarily by Users and purpose of the processing
Users voluntarily and explicitly transmit their personal data (limited to the email address) by registering to the Project newsletter. The processing operations set up for the sole purpose of sending the newsletter (and allow Users to receive, periodically and automatically by e-mail updates on news and services related to the activity of the Project are carried out with the specific consent of the User collected through a dedicated registration form. Failure to consent to the communication and transfer of data (as detailed below) will make it impossible to benefit from the free newsletter service.
Submitting optional, explicit and voluntary personal data to the email addresses indicated on this site involves the acquisition of the sender’s e-mail address, necessary to respond to requests, as well as any other personal data included in the message.
The above personal data could be used to determine the responsibility of Users in the event of any cyber crime against this site.
Any sensitive or judicial personal data provided by users will not be processed
Cookies
A cookie is a small piece of text that websites send to the browser and is stored on the User’s terminal, which may be a personal computer, a mobile phone, a tablet, etc. These files allow the website to track, personalize, and save information about each User’s session, such as language and preferred options, which can make his/her next visit easier and make the site more useful for him/her. A “session” just refers to the time you spend on a site. Cookies play a very important role in improving user experiences on the web.
This website uses cookies and, in some cases, third-party cookies to provide a better experience and service for Users. Cookies active on this website do not record personal data. When navigating or using our services Users agree to our use of cookies. However, Users have the option to prevent the generation of cookies and disposal of the same by selecting the appropriate option in your browser.
Cookies used on the ELIAS project website:
Analytical cookies
The ELIAS project websites uses Matomo Analytics to track User visits in an aggregate and anonymous fashion. The analytical cookie information helps us understand how visitors use the site, allowing us to improve the way we present content. The information collected shall never be transferred for commercial purposes. For more information on Matomo Analytics cookies, see the official Matomo Cloud page.
The only cookies used in this website are those mentioned above, namely ga, gat and gid cookies.
Email newsletters related cookies
The ELIAS project website offers newsletter subscription service and cookies may be used to remember if Users already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed Users.
Google Fonts
Online archive of applications for the integration of free fonts for web interfaces http://www.google.com/policies/privacy/
Google Maps
Online map platform http://www.google.com/policies/privacy/
How to manage cookies in the browser
Users have the option to allow, block or delete cookies installed on their devices by setting the browser options installed on their terminal (see browser “Help” for how to do this). If you block the use of cookies on your browser it may disrupt some services or functionality of the website may be reduced.
Some browsers can be configured to manage specific cookie rules for different websites, which provides more precise control over privacy. This means Users can disable cookies for all sites except those in which they trust.
Instructions for disabling cookies on browsers:
Data Processing Method
Personal data is mainly processed digitally and in a lawful, fair, relevant manner, limited to what is necessary to achieve the purposes of the processing, for the time strictly necessary to achieve the purposes of the project and in any case in compliance with the principles set forth in art. 5 of the GDPR.
In order to prevent data loss, abuse or incorrect use of data and unauthorised access, specific security measures have been implemented.
There is no automated decision-making process, nor any profiling activity.
Place of Data Processing and Disclosure of Personal Data
Personal data and contacts are mainly processed in the offices of the Data Controller located in Trento (Italy) and are processed by the staff involved in the project only.
Personal data may be processed by service providers located within the European Union or in countries for which the European Commission has made a decision on their compliance with personal data protection regulations or, alternatively, through the signing with the providers of Standard Contractual Clauses (SCC) of data protection adopted by the European Commission.
The newsletter is managed and sent through MailPoet, a WordPress plugin installed on the project website which does not process personal data collected with the newsletter plugin or its extensions. All data is stored in the Project website provided by Microsoft Azure which guarantees the processing of personal data within the European Union. Additional information at this link https://www.microsoft.com/en-us/trust-center/privacy/gdpr-overview.
Personal data shall not be disclosed.
For the only purposes of scientific dissemination of statistical and/or scientific results (for example through the publication of scientific articles and/or the creation of databases, even including open access methods, participation in conferences, etc.), anonymous and aggregated data may be disseminated in a manner that will not allow for the identification of the interested party.
Duration of Data Retention
Data will be kept for 5 years until the end of the project (foreseen in 31 August, 2027) with gradual deletion of the data attributable to the specific purposes that are no longer pursued.
Rights of Data Subjects
Users (Data Subjects) have the right to contact the Data Controller at any time to exercise the rights referred to in Articles 15 and subsequent of the GDPR and, in particular for:
- request confirmation as to whether or not their personal data is available;
- obtain information on the purposes of the processing, the categories of personal data, the recipients or categories of recipients to whom the personal data has been or will be communicated and, where possible, the storage period;
- request rectification and deletion of personal data;
- obtain the limitation of the processing;
- object the processing at any time.
The Data Subjects have the right to revoke consent at any time without prejudice to the lawfulness of the data processing based on consent granted before said revocation.
For information and contacts specifically relating to the protection of personal data, including the exercise of the above rights, Users can contact us throughs the ELIAS email project address: elias-coordination@unitn.it
The right to lodge a complaint with the Data Protection Authority remains unaffected.
The easiest way to unsubscribe to the newsletter is to click the ‘unsubscribe’ button in the footer of the received e-mails. Alternatively, Users may contact the Data Controller to submit an unsubscription request at the following email address: elias-coordination@unitn.it
Data Controller
The Data Controller is Fondazione Bruno Kessler (FBK), based in Trento (Italy) – elias-coordination@unitn.it
Contact of the Data Protection Officer
To contact the FBK’s DPO, please send an e-mail to privacy@fbk.eu
28 September, 2023